Your Essential Guide to Booking Wedding Vendors!

May 13, 2024

What Order Should You Book Your Wedding Vendors?

pick your wedding venue first!

When it comes to booking your wedding vendors, timing is key. Here’s a breakdown of the optimal order:

1. Venue & Wedding Planner:

These are your foundational vendors. While some planners prefer a set date and venue, others can assist in finding both.

2. High Demand Vendors:

Next, prioritize vendors who can only manage one wedding per day or weekend. This includes:

  • Photographers and Videographers: Their availability is limited, especially during peak seasons (Spring & Fall).
  • Entertainment: Whether it’s a DJ or a band, secure your entertainment early.
  • Florists: While they can handle multiple weddings, their availability is finite.
  • Hair and Makeup: Find someone who can bring your vision to life.
  • Design and Rentals: Secure unique pieces early due to limited inventory.
  • Caterers and Cakes: If not provided by the venue, ensure these are booked in advance.


It started with a nervous first date. You clicked. And over time, things got good. Now you’re planning an epic wedding day, surrounded by family & friends – and it’ll be a fantastic party, too. You’re about to make the most important promises of your life while celebrating with all of your favorite people. These are memories you’ll want to cherish forever.

That’s where Visual Arts Photography comes in. We specialize in capturing the genuine emotions, laughter, and love that make your wedding day unique. Want to get to know our team and see if we’re a perfect fit to capture your forever?

Want to feel like THIS on your wedding day? REQUEST INFORMATION

Tips for Booking your Wedding Vendors:

  • Seek recommendations from your wedding planner or other vendors for reliable choices.
  • Stick to your budget to ensure a stress-free planning process.

By following this order, you can build your dream team of vendors while staying organized and within budget.

Key Considerations When Hiring Wedding Vendors

When hiring wedding vendors, several crucial factors demand your attention to ensure a smooth planning process and a flawless wedding day.

Firstly, thoroughly review the contracts provided by each vendor to understand the services offered, payment terms, cancellation policies, and any additional fees. Additionally, explore reviews on reputable sites such as Zola, WeddingWire or Google to gauge the experiences of past clients and the vendor’s reliability and professionalism.

A vendor’s website can provide valuable insight into their portfolio, style, and approach, helping you determine if they align with your vision.

Accessibility is key

Prioritize vendors who are readily available via phone, email, or text to address any concerns or last-minute changes promptly. Moreover, consider the vendor’s responsiveness and communication style during initial interactions, as clear and timely communication is vital throughout the planning process.

It’s also essential to inquire about backup plans in case of emergencies, ensuring peace of mind on your special day.

Experience and expertise

Assess the vendor’s experience and expertise in handling weddings similar to yours, as seasoned professionals are better equipped to anticipate and address potential challenges.

Lastly, trust your instincts and choose vendors with whom you feel comfortable and confident, as a harmonious relationship will contribute to a memorable and stress-free wedding experience. By prioritizing these factors and conducting thorough research, you can assemble a reliable team of wedding vendors dedicated to making your dream wedding a reality.

Don’t hesitate to contact us for questions or recommendations. We’ve collaborated with top-tier wedding professionals and are here to assist you!

📸✨ Searching for a wedding photographer who can handle any situation and capture the magic of your big day⁉️

We still have a few dates available for 2024, and we’re ready to turn your wedding dreams into timeless memories.

Let’s create something extraordinary together! 💍🎉

#CaptureTheMagic #WeddingPhotography #BookNow

All images by Visual Arts Wedding Photography


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