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Benefits of a Hotel Room Block

December 6, 2023

The Benefits of a Hotel Room Block – St. Augustine Edition

Planning a wedding is a joyous occasion, but it can also be a whirlwind of tasks. One of the most important considerations is ensuring that your out-of-town guests have comfortable and convenient accommodations. This is where a hotel room block comes into play.

What is a Hotel Room Block?

A hotel room block is a reservation of a designated number of rooms at a specific hotel for your wedding guests. Typically, this involves reserving at least 10 rooms, but the exact number will depend on the size of your wedding party.

Benefits of a Hotel Room Block for Your Wedding Guests in St. Augustine, Florida

Thoughtful Hospitality: Arranging a hotel room block demonstrates that you’ve considered the needs of your guests, particularly those traveling from afar. It provides them with guidance and simplifies their travel arrangements.
Cost-Effective Accommodations: Negotiating a discounted rate for your guests can significantly reduce their accommodation expenses. Additionally, you may be able to secure complimentary amenities, such as free parking or Wi-Fi, for your entire group.
Centrally Located Guests: Having your guests stay at the same hotel streamlines logistics and coordination. This is particularly beneficial for arranging transportation, welcome bags, and other aspects of the wedding experience.
Designated Point of Contact: A hotel room block often comes with a dedicated coordinator who serves as your go-to person for any questions or concerns related to guest accommodations.
Integration with Wedding Venue: If your wedding is held at the hotel, guests can easily access amenities like the pool, spa, or restaurant, enhancing their overall experience. Even if your wedding is elsewhere, consider hosting related events for your wedding weekend at the hotel, such as the rehearsal dinner, an after-party, or a send-off brunch.

Wedding Magic

At Visual Arts Wedding Photography, we specialize in capturing the magic of weddings, no matter where your love story takes you. If you’re a couple in Florida or beyond, and you’re looking for photographers who will go above and beyond to make your big day unforgettable, we’d love to connect with you. Learn more about what it’s like to work with us on our website.

Our Hotel Block Recommendations

Best Western Bayfront Inn

16 Avenida Menendez, St Augustine, Fl 32084

(904) 824-4482

Website

*You are not financially responsible for Room Blocks

Best Western Bayfront Inn - room blocks St Augustine

Homewood Suites by Hilton

10 Prawn Street, St Augustine, Fl 32084

(904) 575-2500

Website

*You are not financially responsible for Room Blocks

Homewood Suites by Hilton, St Augustine - Benefits of a room block

The Renaissance – St Augustine Historic Downtown

6 West Castilla Drive, St Augustine, FL 32084

(904) 824-4457

Website

*You are not financially responsible for Room Blocks

The Renaissance - St Augustine Historic Downtown
Benefits of a Room Block

Holiday Inn Express Vilano Beach

140 Vilano Rd, St Augustine, FL 32084

(904) 481-8300

Website

*You are not financially responsible for Room Blocks

Holiday Inn Express Vilano Beach - Benefits of a room block

There are several other hotels that offer room blocks, eg. Hilton St Augustine Historic Bayfront Hotel, Embassy Suites, Casa Monica (Our favorite suites are Anastasia and St Francis), The Collector Luxury Inn and the Marker 8 Hotel & Marina.

Additional Tips for Arranging a Hotel Room Block

Book Early: Securing a room block well in advance ensures you get a favorable rate and sufficient rooms for your guests.
Convenient Location: Choose a hotel that is conveniently located near the wedding venue, offers easy transportation options, and has access to local attractions.
Negotiate a Fair Rate: Consider the number of rooms, length of stay, and desired amenities when negotiating a rate with the hotel.
Communicate with Guests: Provide your guests with the hotel information and booking instructions in a timely manner.
Understand Cancellation Policies: Familiarize yourself with the hotel’s cancellation policies in case guests need to change their reservations.
Be Mindful of Contract Terms: Securing a hotel room block has advantages. But be sure to check your contract terms! Some hotels may require a certain number of rooms to be booked. Failing to book all the rooms can make you financially responsible. Just be sure you’re comfortable with the terms before finalizing the contract to avoid any unforeseen costs.

By arranging a hotel room block, you demonstrate your care for your guests’ comfort and convenience, setting the stage for a memorable wedding experience.